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EBSRA ORGANISATION

EBSRA CONSTITUTION

DOWNLOAD CONSTITUTION [Word Document]

1.    TITLE

1.1   The name of the Association shall be "The European Billiards & Snooker Referees Association" or the E.B.S.R.A in abbreviation, hereinafter referred to as "The Association".

2.    OBJECTS

2.1   To act under the European Billiards & Snooker Association, as the governing body for all matters in Europe concerning the refereeing of billiards and snooker.

2.2   To establish and monitor refereeing principles within our European Member Associations.

2.3   To accumulate and circulate all relevant refereeing information.

2.4   To organise and promote a “Referee’s Scheme”.

3.     THE ASSOCIATION

3.1   The Association shall be governed by “Council”.

3.2   Council of the Association shall consist of all accredited referee delegates of the “E.B.S.A” Member Associations together with the Executive Officers of the Association.

3.3    “Executive Officers” comprising of The Chairman, Vice-Chairman, Secretary and Treasurer.

3.4   Management Board comprising of a Chairman, Vice-Chairman and Secretary, Treasurer, plus five (5) members making a total of nine (9).

4.     DEFINITIONS

4.1   A.G.M. means the Annual General Meeting of the Council of the Association as arranged by the Management Board.

4.2   YEAR is the period commencing with the end of any A.G.M. until the end of the subsequent A.G.M.

4.3   MEMBER is a referee affiliated to the Association and must also be a member of his own National Association who must be a member of the European Billiards & Snooker Association.

4.4   The Business address of the Association shall coincide with the office of the Secretary or as otherwise directed by the Management Board.

4.5   The official language of the Association shall be English.

5.     MEMBERSHIP

5.1   All applications for membership must be via the applicants National Association.

5.2   A Membership/Licence Fee will be payable every two (2) years to the Association, or as defined by the A.G.M.

5.3   The Membership/Licence Fee the sum of which to be confirmed at each A.G.M., will be payable on application or within one month (28 days) from expiry date for renewals.

5.4   A Member’s Fees in arrears of 28 days or more shall cease to be a member until the debt to the Association is cleared.

5.5   The Council shall be sole judge of membership.

6.    MEETINGS

6.1  There shall be two major meetings convened by the Association.

(a) The Annual General Meeting (A.G.M.)

(b) Council Meeting (C.M.)

6.2   The Chairman of the Association or in his absence the Vice-Chairman shall be the Chairman of the meetings.  The agenda of the meetings will be determined by the Management Board of the Association.

6.3  (a)  Guests may be invited (in the interest of the game) to attend the meetings and speak.

      (b)  Observers will be allowed to attend the meetings, on approval by the Council but will take no part.

6.4  Urgent matters will be resolved by the Management Board.

6.5  Three (3) months prior to the date of the A.G.M. or C.M. the Secretary shall notify all E.B.S.A. Member Associations of the ensuing Meeting, setting the date, venue of the meeting and details of the business to be transacted at that meeting.

7.     VOTING

7.1   Each E.B.S.A. Member Country shall be entitled to send one delegate to meetings, who must be a fully paid up member of the Association and who will be entitled to one (1) vote.

7.2    Any Board Member shall be entitled to vote providing he/she is an accredited Member, with the Chairman of the meeting holding a casting vote if required.

7.3   Elections will be by ballot as agreed by Council of the Association.

7.4   Constitutional changes will require a two-thirds majority.

7.5   All other decisions by a simple majority.

8.     OFFICERS

8.1   The administration of the affairs of the Association shall be in the hands of a Chairman, Vice-Chairman, Secretary and Treasurer, plus five Board Members who shall be elected for a term of two years and be eligible for re-election at the end of their term of office.

8.2    Nominations for all elective offices must be received in writing by the Association Secretary six (6) weeks prior to the Annual General Meeting.

8.3  All nominations received must include

(a) The nomination,

(b) Seconded by another member who SHALL NOT be from the same National Association as the nominator

(c)  An acceptance of nomination

(d)  The written approval of his/her National Association if not (a) or (b), who must be members of the European Billiards & Snooker Association.

9.   NOTICE OF MOTIONS

9.1 All notices of motion must be submitted by the E.B.S.A. Member Association representative to the E.B.S.R.A countersigned by the Member Association Chairman and Secretary.

9.2  All notices of motion must be received by the Secretary six (6) weeks prior to the date of the meeting.

9.3  All notices of motion must be circulated to all E.B.S.A. Member Associations and their representatives to the E.B.S.R.A. by the Association Secretary twenty eight (28) days prior to the date of the meeting.

10.  FINANCE

10.1 (a)  The Treasurer and two other persons shall open an account at the bank authorised by the Management Board.

(b)   All cheques shall bear the signatures of any two of these three persons.

10.2 The Secretary shall send copies of the Statement of Audited Accounts and Finance for the financial year 1st January to 31st December, to each E.B.S.A. National Association and their representative of the E.B.S.R.A., twenty eight (28) days prior to the A.G.M.

10.3 The currency of the Account held by E.B.S.R.A. shall be Euro.

11.   BY-LAWS

11.1 The Constitution empowers the Association to enact from time to time, by-laws for the proper administration of the E.B.S.R.A.  Amendments of these by-laws can be affected either at meetings or under article 6.4 thereof.

12.      EUROPEAN BILLIARDS & SNOOKER ASSOCIATION

12.1 All members of the Association must be members of their National Association who in turn must be Affiliated Members of the E.B.S.A.

13.      WINDING UP

13.1 If at any time E.B.S.A. Member Association representatives of the E.B.S.R.A. agree by the appropriate majority to wind up the Association, the net assets of the E.B.S.R.A. shall be distributed in such a manner as the Association Council Meeting convened for the purpose, shall decide.

Dated:   July 2004

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 © Janie Watkins 2006